AGM Details
11.30 am Saturday 22nd October
At: Vapefest - The Moat House, Lichfield Street, Tamworth, Staffs.
An online meeting may also take place simultaneously if possible - see ECCA website for details on the day.
Agenda
1. Apologies for absence from committee officers and committee members.
2. Chairman's Introduction.
3. Treasurer's report.
4. Secretary's report.
5. Discuss the validity of (a) online votes for those attending the AGM online, and (b) proxy votes given to attendees by those who cannot attend. Vote as required.
6. Incorporation of ECCA - report.
Vote: This AGM agrees the incorporation of ECCA as presented in the report.
7. Adopt the proposed constitution.
a. Reading of constitution.
b. Discussion of clauses.
c. Proposed amendments, if any.
d. Vote: This AGM agrees that ECCA will adopt the constitution as presented and amended.
8. Discussion of projects / achievements (events of the past few months, not future projects, which is in AOB).
9. Election of new committee officers:
a. Chair
b. Vice-Chair
c. Treasurer
d. Secretary
e. Agree the proposed Forum Representatives.
Proposals will be received on the day by verbal communication or by email up until 11 am.
Proposed candidates will be announced by the Chair and the proposer named. A seconder from the committee or the floor is needed. In the event of more than one candidate for any position, a vote will be held.
7. A.O.B.
Notes
This agenda will be subject to change up until 11am Saturday 22nd.
We sincerely hope that a simultaneous online meeting can be held, and if those present at the AGM agree, the votes of online attendees will count. As this is the first attempt at this and we cannot guarantee the local facilities will allow this to take place without fault, we have to prioritise for the physical meeting and - until it actually happens - disregard the possibility of a successful online meeting happening simultaneously and providing a legitimate method of voting.
All ECCA members may vote at the meeting.
Proxy votes: those who cannot attend may 'give' their vote to another who can attend, so that person has two votes. See this thread:
Forum
Please be aware that until the AGM is successfully completed we do not actually have a legitimate Association - everything up to that point is simply a trial. After that point, we need to organise a little more tightly, but to do that we need support - and we need volunteers to actually take part. Without volunteers to help, we can't do anything.
11.30 am Saturday 22nd October
At: Vapefest - The Moat House, Lichfield Street, Tamworth, Staffs.
An online meeting may also take place simultaneously if possible - see ECCA website for details on the day.
Agenda
1. Apologies for absence from committee officers and committee members.
2. Chairman's Introduction.
3. Treasurer's report.
4. Secretary's report.
5. Discuss the validity of (a) online votes for those attending the AGM online, and (b) proxy votes given to attendees by those who cannot attend. Vote as required.
6. Incorporation of ECCA - report.
Vote: This AGM agrees the incorporation of ECCA as presented in the report.
7. Adopt the proposed constitution.
a. Reading of constitution.
b. Discussion of clauses.
c. Proposed amendments, if any.
d. Vote: This AGM agrees that ECCA will adopt the constitution as presented and amended.
8. Discussion of projects / achievements (events of the past few months, not future projects, which is in AOB).
9. Election of new committee officers:
a. Chair
b. Vice-Chair
c. Treasurer
d. Secretary
e. Agree the proposed Forum Representatives.
Proposals will be received on the day by verbal communication or by email up until 11 am.
Proposed candidates will be announced by the Chair and the proposer named. A seconder from the committee or the floor is needed. In the event of more than one candidate for any position, a vote will be held.
7. A.O.B.
Notes
This agenda will be subject to change up until 11am Saturday 22nd.
We sincerely hope that a simultaneous online meeting can be held, and if those present at the AGM agree, the votes of online attendees will count. As this is the first attempt at this and we cannot guarantee the local facilities will allow this to take place without fault, we have to prioritise for the physical meeting and - until it actually happens - disregard the possibility of a successful online meeting happening simultaneously and providing a legitimate method of voting.
All ECCA members may vote at the meeting.
Proxy votes: those who cannot attend may 'give' their vote to another who can attend, so that person has two votes. See this thread:
Forum
Please be aware that until the AGM is successfully completed we do not actually have a legitimate Association - everything up to that point is simply a trial. After that point, we need to organise a little more tightly, but to do that we need support - and we need volunteers to actually take part. Without volunteers to help, we can't do anything.
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